Privacy Policy

Privacy Notice for Dermot Hayes-McCoy IT based in Enniscorthy, Co Wexford

Effective Date: from 16th August 2022

This Privacy Notice explains how my company will collect, use and disclose your personal data, and your rights in relation to the personal data which we hold.

Contact Details

Dermot Hayes-McCoy

Postal address: 9 Duffy Street, Enniscorthy, Co Wexford, Ireland

Telephone number: +353. 539201019

It is very important that the information we hold about you is accurate and up to date. Please let us know if at any time your personal information changes by emailing us at dermothayesmccoy@gmail.com

This Privacy Notice supersedes any previous Privacy Notice or equivalent which you may have been provided with or seen prior to the Effective Date stated above.

Your rights

Under the GDPR you have the following rights:
 

• To      obtain access to, and copies of, the personal data that we hold about you;
• To      ensure that we cease processing your personal data if such processing is      causing you damage or distress;
• To      stop us sending you marketing communications, if you so wish.
• To      compel us to delete your personal data;
• To      require us to restrict our data processing activities;
• To      receive from us the personal data we hold about you which you have      provided to us, in a reasonable format including, but not limited to,      transmitting that personal data to another data controller; and
• To      compel us to correct the personal data we hold about you if it is      incorrect.

Please note that the above rights are not absolute, and we may be entitled to refuse requests where exceptions apply.

You can find out more about your rights at www.dataprotection.ie

If you have any questions about how we use your personal data, or you wish to exercise any of the rights set out above, please contact us using the any of the following methods:

By Post to: Dermot Hayes-McCoy

 9 Duffy Street, Enniscorthy, Co. Wexford, Ireland

By Telephone+353.539 201019

By Email: Dermorhayesmccoy@gmail.com

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

If you are not happy with any aspect of how we collect and use your data, you have the right to complain to the Data Protection Commission (DPC), the Irish supervisory authority for data protection issues (www.dataprotection.ie).  However, please contact us first if you do have a complaint so that we can try to resolve it for you.

How we collect personal data

We collect personal data in a number of different ways, including but not limited to:

• From      information which you provide to us when you meet us in person at our      offices or elsewhere, including seminars, conferences and social events.
• From      information about you provided to us by your company or an intermediary;
• When      you communicate with us in writing, by telephone, fax, website      registration, Cookies on our website, email, or other forms of electronic      communication. In this respect, we may monitor, record and store any such      communication;
• From      your Accountants, Lawyers, Tax Advisors, Agents, Advisers, or      intermediaries of any description who may be assisting in arranging for us      to provide service to you.
• From      publicly available sources such as the Companies Registration Office and      other public registries, or from third parties, most commonly where we      need to conduct background checks in relation to our Anti Money Laundering      obligations.
• Where      you have submitted a CV or applied to work with us

The categories of personal data we collect

We may collect some or all of the following categories of personal data about you:

• Your   name and contact information such as your home or business address, job      title, email address, telephone number; mobile telephone number, Skype ID      and all other forms of electronic communication platforms.
• Biographical      information which may confirm your identity, including your date of birth,      tax identification number and your passport number or national identity      card details, country of domicile and/or your nationality;
• Any      information required by the Companies Acts to be held by a company with      which you are connected and/or for submission to the Companies      Registration Office.
• Information      relating to your financial situation such as income, expenditure, assets      and liabilities, sources of wealth, as well as your bank account details;
• A      description and understanding of your goals and objectives in using our      services;
• In      pursuance of a service to be provided, or through  a job application,      information about your employment, education, family or personal      circumstances, and interests, where relevant;
• Information      to assess whether you may be, or may be connected with, a Politically      Exposed Person (PEP)
• Information      to make a determination, on a risk based assessment approach on the      potential (low – medium -high) of the service(s) which we will provide to      you to knowingly or unknowingly,  facilitate Money Laundering and/or      Terrorism Financing.

In situations where we do not have your specific consent, the basis for processing your personal data is as follows:  

In the Performance of a contract with you

We process your personal data because it is required for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into a contract.

In this respect, we use your personal data for the following:

• To      prepare a proposal for you regarding the services we offer;
• To      provide you with the services completed between us.
• To      deal with any concerns, complaints or feedback you may have;
• For      any other purpose for which you provide us with your personal data.

In this respect, we may share your personal data with or transfer it to the following:

• Your      Accountants, Lawyers, Tax Advisors, Agents, Advisers, or intermediaries of      any description.
• Subject      to your consent, third parties whom we engage to assist in delivering the      services to you which would include but not be limited to Accountants,      Lawyers, Tax Advisors, Insurance Brokers, Company Formation Agents and      Registered Agents, located in the Republic of Ireland and internationally.
• Our      own professional advisers where it is necessary for us to obtain their      advice or assistance, including lawyers, accountants, tax advisors and IT      specialists.
• Debt      collection agencies, in the unlikely event that they need to be engaged to      recover monies owed to us;

Legitimate interests

We also process your personal data because it is necessary for our legitimate interests, or sometimes where it is necessary for the legitimate interests of another person.

In this respect, we use your personal data for the following:

• For  the general administration and management of our business, including      archiving or statistical analysis;
• Training  our staff or monitoring their performance;
• Seeking  advice on our rights and obligations, such as where we require our own  legal advice.
• For marketing to you. (Please see the separate section on Marketing below);

Legal obligations

We also process your personal data for our compliance with a legal obligation which we are under.

In this respect, we will use your personal data for the following:

• To  meet our compliance and regulatory obligations, such as compliance,  particularly with anti-money laundering and terrorism financing laws,
• As  required by tax authorities or any competent court, legal authority or  police force.

In this respect, we will share your personal data with the following:

• Our  advisers where it is necessary for us to obtain their advice or      assistance;
• Our      auditors where it is necessary as part of their auditing functions;
• With      third parties who assist us in conducting background checks;
• With      relevant regulators or law enforcement agencies where we may be required      to do so.

Marketing Communications

Our lawful ground of processing your personal data to send you marketing communications is either your consent or our legitimate interests (namely to grow our business).

Under the Privacy and Electronic Communications Regulations, we may send you electronic marketing communications from us if (i) you made a purchase or asked for information from us about our goods or services or (ii) you have agreed to receive marketing communications and in each case you have not opted out of receiving such communications since.

Important note: We will not share your personal data with any third party for their own marketing purposes without your express consent.

You can request us to stop sending you electronic marketing messages at any time by following the Opt-Out links which we always put on marketing  messages sent to you

You can also request us to stop sending you marketing messages by post at any time by writing to us at 9 Duffy Street, Enniscorthy, Co. Wexford, Ireland or by telephoning us at +353.539201019 .

If you opt out of receiving marketing communications this opt-out does not apply to personal data provided in connection with a service provided or being currently provided  where are obliged to obtain a record of for the purposes of complying with our legal obligations.

Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
 

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

By law we have to keep data for six years after the conclusion of any service provided to you  in order to comply our regulatory and tax obligations.
 

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for legal know-how, research or statistical purposes in which case we may use this information indefinitely without further notice to you.
 

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

Links to other websites

From time to time, our website  may contain links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage you to be aware of this when you leave our site and to read the privacy statements of each and every web site that collects personally identifiable information. This privacy statement applies solely to information collected by this website.
 

Updates to this Privacy Notice

We may update this privacy notice from time-to-time by posting a new version on our website. You should check this page occasionally to ensure you are aware of and happy with any changes.